Exhibition   Exhibitor List Floorplan Term & Condition

Place and time
The exhibition will be held at the Pattaya Exhibition and Convention Hall (PEACH). from Wednesday, October 25 at up to and including Saturday, October 28, 2006.

Opening hours
The exhibition will be open for registered congress participants and registered accompanying persons during the following hours:

For exhibitors the exhibition area will be open and closed 30 minutes before and after the official opening and closing times.

Construction and dismantling of stands

Admission
All registered participants and registered accompanying persons have free admission to the exhibition.

Organization
The Local Organizing Committee of the XXXV World Congress of the International College of Surgeons is organizer of the exhibition. For these purposes, they are represented by:

ICS 2006 Secretariat Asia Congress Event Co., Ltd. 226/36-37 Bond Street, Riviera Tower 1 Muang Thong Thani, Bangpood Pakkred, Nonthaburi, 11120 Thailand Tel. : +66 (2) 9600141 Fax : +66 (2) 9600140 E-mail : ics2006@asiacongress.com

Stand rental
The rental fee is US$ 450 per square meter for prime area and US$ 400 per square meter for regular area (excl. VAT). Reduced fee for publishing houses and book stores US$ 300 per square meter (excl. VAT). Floor space is available in units of a minimum of 9 square meters (3x3 meter). The rental fee is excluding stand construction and including:

• Listing of name in the final program, as well as a short company profile
  
• 3 free exhibitor badges per 9 square meters

Stand rental including shell scheme stand construction
Exhibitors who do not wish to construct their own stand may order a shell scheme stand construction of an additional charge. Basic shell scheme construction contains: aluminum frame construction, open ceiling, white MDF wall panels 250 cm high by 100 cm width, fascia, fluorescent lights 2 per 9 square meters, and 1 wall socket (13 amp). The square meter price is US$50.00 (excluding VAT).

Exhibition Manual
In June 2006, the Exhibition Manual, containing a list of official contractors, available services, pertinent order forms for audio-visual equipment, parking permits, furniture, labor, flowers, telephone, air plumbing, electricity, security, booth cleaning, etc., will be sent to exhibiting companies of which the organization has received the signed exhibition contract.  Download Exhibition Manual.

How to book exhibition space
Please complete the enclosed Exhibition Contract and return it to the Congress Organizer. On receipt of your contract we will send you a confirmation and invoice for the first advance payment of 30% of the total amount. Exhibition space will be assigned by the Organizing Committee on a ‘first come first served’ basis. In case the requested location is not available, the Congress Organizer will assign space as close as possible to your preferred location in an impartial manner. Exhibitors wishing to avoid being assigned space adjacent to that of a particular competitor should indicate this on their application. All such requests will be respected as far as possible.

Terms of payment
After the enclosed Exhibition Contract is received by the Congress Organizer, a confirmation and an invoice for the first non-refundable installment of 30% of the total amount will be sent and is due to being paid within one month after the date indicated on the invoice. The balance of the full payment is due and payable before 30 June 2006. All fees, applicable to Thai and non-Thai companies, must be paid in US Dollars

Cancellation or reduction
Notification of an exhibitor’s decision to cancel or reduce exhibit space must be submitted to the Congress Organizer in writing. The effective date of space cancellation or reduction will be the date on which the Congress Organizer receives the written notice.

Cancellation schedule

• After signing the exhibition contract 40% of the full costs of the exhibition space will be retained.
  
• After 12 June 2005, the exhibiting company will be responsible for 75% of the costs of the original exhibit space, regardless whether the space is resold
  
• After 12 August 2005, no refunds are made.